Accounts Assistant

Position: Accounts Assistant
Job ID: TBC
Location: Poundbury, Dorset
Rate/Salary: £33,000 per annum
Type: Permanent / Full Time

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy, Subsea and Fire & Security sectors.

The job description below outlines the position of Accounts Assistant.

Overview:

Our client is looking for an organised and detail-oriented Accounts Assistant to join their finance team based in Poundbury.

The successful candidate will support the day-to-day financial operations of the business, with responsibilities covering both purchase and sales ledger activities, invoice processing, supplier payments, account reconciliations and general financial administration.

This is a varied finance role, offering the opportunity to work closely with the wider finance team, project managers, suppliers and customers to ensure accurate financial records and efficient financial processes.

The ideal candidate will have previous experience in an Accounts Assistant or Finance Assistant position, with a good understanding of purchase and sales ledger processes. Experience using Sage accounting software and Microsoft Excel would be particularly beneficial.

Our client is looking for someone who has:

• Previous experience in an Accounts Assistant, Finance Assistant, Purchase Ledger, Sales Ledger or similar finance role.
• Experience processing purchase invoices and customer sales invoices.
• Experience reconciling supplier accounts and maintaining accurate financial records.
• Working knowledge of Sage Accounts or Sage 200.
• Strong working knowledge of Microsoft Excel.
• Excellent organisational and communication skills.
• Good attention to detail and accuracy when handling financial information.
• The ability to manage workloads, prioritise tasks and meet deadlines.
• The ability to work independently as well as effectively within a finance team.
• A proactive approach to resolving invoice queries and financial discrepancies.

Duties and Responsibilities

Purchase Ledger

• Receive, review and process supplier invoices accurately and within agreed timescales.
• Match purchase invoices against purchase orders, goods received notes (GRNs) and supporting documentation.
• Obtain the appropriate authorisation for invoices where required.
• Process approved supplier invoices using Sage accounting software.
• Resolve invoice queries with suppliers and internal stakeholders.
• Prepare supplier payment runs and reconcile supplier accounts to ensure records remain accurate and up to date.

Financial Processing

• Process and reconcile company credit card transactions.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end procedures and account reconciliations.

Sales Ledger Support

• Prepare and raise customer sales invoices.
• Work alongside Project Managers to ensure purchase orders are received promptly to avoid unnecessary delays to invoicing.
• Support receipt allocation and customer account administration.
• Monitor outstanding payments and follow up on overdue accounts.
• Maintain accurate sales ledger records.

General Finance Support

• Build and maintain effective working relationships with customers, suppliers and internal stakeholders.
• Assist with a variety of finance and administrative tasks as directed by the Finance team.
• Support the continuous improvement of finance processes and controls.
• Provide ad-hoc reporting and administrative assistance when required.
• Contribute to financial controls, audit activities and process improvement initiatives.

The Opportunity

This is an excellent opportunity for an experienced Accounts Assistant or Finance Assistant to join an established organisation in a varied and hands-on finance position.

The role offers a starting salary of £33,000 per annum and the opportunity to develop your experience across purchase ledger, sales ledger and wider financial operations.

Candidates with previous experience using Sage and handling both purchase and sales ledger responsibilities are particularly encouraged to apply.