Business Administrator

Position: Business Administrator
Job ID: 1298/108
Location: Newcastle
Rate/Salary: £27,000 per year
Benefits: Great benefits
Type: Permanent

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com. For a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Business Administrator

Typically, this person will support administrative and operational functions across multiple departments, ensuring efficient scheduling, accurate commercial processing, and high-quality customer support. This is a varied role suited to someone who can manage multiple tasks, support engineers and internal teams, and maintain strong organisational standards.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Business Administrator:

• Coordinate scheduling of maintenance activities and engineer visits
• Ensure engineers have correct documentation, equipment, and site acces
• Prepare and process invoices, quotations, and service documentation
• Create and manage work orders, purchase orders, and sales orders
• Maintain accurate data across internal systems (ERP/Dynamics)
• Process timesheets, expenses, and track training/certifications
• Produce KPI reports and customer documentation within deadlines
• Liaise with customers, engineers, and internal departments
• Support compliance, documentation control, and quality processes
• Manage inbound enquiries, emails, and general office administration
• Assist with travel arrangements, warranty claims, and ad hoc admin tasks
• Support continuous improvement of processes and workflows

Qualifications and requirements for the Business Administrator:

• Previous experience in an administrative or coordination role
• Strong IT skills (Microsoft Office essential)
• Excellent communication skills, both verbal and written
• Strong organisational skills with the ability to manage multiple tasks
• GCSE Maths and English (or equivalent)
• Professional, reliable, and customer-focused approach
• Ability to work independently and as part of a team
• Experience in scheduling, operations, or engineering environments (desirable)

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.