Project Administrator

Position: Project Administrator
Job ID: 2127/43
Location: Honiton, Devon 
Rate/Salary: £27,000 - £30,000 
Benefits:

• Holiday entitlement: 184 hours plus Bank Holidays (close-down period at Christmas)
• Salary: Paid monthly on or before the 23rd of each month
• Life Insurance: Currently 4 x annual salary
• Pension Scheme: Scottish Widows – auto-enrolled after 3 months (Employer contribution 5%, minimum employee contribution 4%)
• Monthly Pension & Financial advice (FOC)
• Maternity/Paternity enhancement
• Personal development / training opportunities
• Flexible Working & limited WFH available
• Professional body registration fees
• Christmas Party including partners
• Company team building events
• MOD Reservist training days: Gold Award, 10 days
• After completion of probationary period:
• Cycle to Work Scheme
• Employee Bonus Scheme (subject to minimum term of employment 1 year)

Type: Full-time

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Project Administrator

Typically, this person will work on state-of-the-art projects involving highly bespoke technology and equipment for vehicles, providing administrative and project support to the Projects Department. This includes creating quotes and sales orders, maintaining invoicing records, generating business reports, assisting with bids, and supporting both internal teams and external stakeholders. The role also involves deputising for the Sales Manager during periods of absence and supporting business development opportunities.

Duties and responsibilities of the Project Administrator:

• Provide administrative support within the Projects Department, including quotes, sales orders, and invoicing.
• Interrogate business data systems and produce reports to support monthly project and directors’ reporting.
• Assist with formal bid coordination, gathering cost and schedule data, and monitoring deliverables for quality and timelines.
• Deputise for the Sales Manager during periods of extended absence.
• Maintain the filing system and ensure Project Authorisation and timesheets are completed weekly.
• Support team members and other departments and undertake additional administrative tasks as required.
• Actively identify and propose process improvements to enhance quality or efficiency.
• Travel as required to support business opportunities while promoting the company.
• Maintain confidentiality in line with the Data Protection Act and Official Secrets Act.

Qualifications and requirements for the Project Administrator:

• Knowledge of sales, bidding, and finance management processes.
• Effective communication and analytical skills.
• Competent user of Microsoft Office (Word, Excel, PowerPoint) and internet-based business tools.
• Understanding of contracts, commercial awareness, and customer structures.
• Awareness of industry sectors and associated language and delivery requirements.
• Positive attitude, adaptable, and able to work with minimal supervision.
• Demonstrated customer care and professionalism, with the ability to escalate issues appropriately.
• Good literacy and numeracy skills.
• Ability to work outside of immediate comfort zone and maintain confidentiality when required.

This vacancy is being advertised by HSB Technical Ltd, who have been appointed to act as a recruitment partner for this role.